Form 16 Issuance

Form 16 Issuance to Employees

Any person responsible for paying salary is required to deduct tax at source on the amount payable and issue Form 16 to the employees at the end of each financial year. At Wegs, we can help you easily manage your TDS compliance online through our platform. After subscribing to our services, our team of TDS experts will help you file all TDS returns, pay any overdue TDS deposit and issue Form 16 to your employees. Wegs has experience working with large organizations and issuing salary TDS certificates in Form 16 to thousands of employees.

TDS on Salary

TDS is calculated at the income tax rates prescribed for the financial year in which the payment to employee is made. The person responsible for paying can increase or decrease the amount to be deducted based on any adjustments in previous deficiency or excess deduction. The total amount of TDS each month will be determined by the following elements:

Exemption limit Leave encashment Notified allowances
House rent allowance Perquisites Donation by employees u/s 80G
Other deductions Bonus or Incentives Estimated Salary


If a person is employed by more than one employer during a financial year, tax will be deducted on the aggregate salary by one of the employers – as chosen by the employee by submitting information in Form 12B. Thus in an employee has more than one employer in a financial year, he/seh is required to furnish information in Form 12B to one of the employers. After submission of Form 12B to an employer, it becomes the obligation of the employer to deduct TDS.

Filing of TDS Return by Employers

Employers are required to file quarterly TDS returns with the Government providing details of tax deducted from salary. Information about tax deduction from salary under Section 192 is filed in Form 24Q. The employer at the time of filing TDS return would file the following information to the Government.

TAN of the employer
PAN of the employer
PAY of the employee

Details of tax deposited with Government with challan identification number
Amount if any paid to employees without TDS

Salary TDS Certificate in Form 16

The new salary TDS certificate in Form 16 contains two parts namely Part A and Part B.

Part A contains information of employer like name, address, PAN/TAN of employer. Employer information like PAN, assessment year, period of employment, address of communication, summary of TDS return filed, salary paid, amount of TDS and details of TDS deposit.

Part B includes details of salary paid, other incomes, amount deductible under Chapter VI-A, taxa payable and relief under section 89. Part B also includes a separate verification. In verification, the deductor will certify that salary/tax details are complete and correct on the basis of account books and other available records.

If a person is employed by more than one employer, then each of the following will issue Part A of Form 16. Part B can be issued by both or the last employer.

Form 16 with Digital Signature

Part A of Form 16 can be issued only by downloading it from the TRACES Portal. Part B of Form 16 can be manually prepared by the employer. Before issuing Part A and Part B of Form 16 to employees, the employer is required to authenticate the correctness of contents.